Terms & Conditions

GENERAL TERMS FOR BUSINESS CLIENTS

GENERAL TERMS

These terms & conditions apply to booking contracts between Event Party DJs and venues, businesses, charities, schools, colleges or

similar organisations. 'The Customer' is defined as the business representative or person with authority named on our Booking

Agreement, who has the authority to make bookings on behalf of the organisation. Any breach of any conditions of the Booking

Agreement by the Customer or Venue may result in Event Party DJs refusing to hire or provide any service, or ceasing to hire or provide

any service before the end of the allotted time. In each such instance, no recompense shall be made to the Customer.

GOVERNING LAW AND JURISDICTION

This Agreement shall be governed by and construed in accordance with the laws of England and Wales. The parties agree that any

disputes arising out of or in connection with this Agreement shall be subject to the exclusive jurisdiction of the courts of England and

Wales.

BOOKINGS

An event is not confirmed until the Customer clicks 'Confirm' on the online Booking Agreement. A booking date is held for 14 days from

the date of enquiry and will then be released for other bookings.

AMENDMENTS

Once the Customer has clicked 'Confirm' on the online Booking Agreement, bookings can only be amended by agreement of both

parties. Although packages may be upgraded if available, the Customer won't be able to downgrade under any circumstances.

DEPOSIT

Unless there has been a deposit waiver, a deposit of 25% of the total hire cost is payable on booking, the remainder to be paid 1

month before your event. If the event is within 2 months of the booking date a deposit of 50% is required, the remainder to be paid 1

month before event. If a venue or client has been granted a "deposit waiver," the venue or client will be liable to pay the

applicable cancellation fee in full as outlined, in the event of cancellation. The initial 25% deposit is NON REFUNDABLE under

any circumstances.

CANCELLATION

Event Dance Floors will charge the following fees should a cancellation occur:

Within 120 days of the event: 25% of the full agreed fee.

Within 60 days of the event: 50% of the full agreed fee.

Within 21 days of the event: The full agreed fee.

REFUND POLICY FOR PARTIAL CANCELLATIONS

Partial cancellations of individual services (e.g., uplighting, PA hire) after booking confirmation will not result in a refund unless otherwise

agreed in writing by both parties. All cancellations are subject to the terms outlined in the 'Cancellation' clause of this Agreement.

Any unpaid cancellation charges after 30 days of invoice will be passed to a collections agency who will act on behalf of Event Party

DJs. Further charges may then be added to your account.

RESPONSIBILITY FOR GUESTS

The Customer is responsible for the behaviour of his/ her guests. Event Party DJs or Event Party DJs' staff will not tolerate

anti-social behaviour by the Customer, guests or other staff at the venue. Threatening or aggressive language and behaviour will not be

tolerated and Event Party DJs' staff reserve the right to cease services if the situation is deemed to be unacceptable working conditions.

In particular it should be ensured that all children are supervised.

LICENSES AND PERMISSIONS

It is the sole responsibility of the Customer to obtain any necessary licenses, permissions, or approvals required for the event, including

but not limited to music licenses, noise permits, and alcohol licenses. Event Party DJs shall not be held responsible for any fines,

penalties, or interruptions caused by the failure to secure such licenses or permissions.

CUSTOMER LIABILITY INSURANCE

Event Party DJs strongly recommends that the Customer obtain event liability insurance to cover potential risks such as guest injuries,

property damage, or event cancellations. This insurance should extend to damages caused to Event Party DJs' equipment or staff by

third parties or guests.

EQUIPMENT & DAMAGE LIABILITY

All equipment remains the property of Event Party DJs. The Customer will be liable for any damage or loss suffered to Event Party DJs'

equipment during the 'Hire Period'. The 'Hire Period' is defined as running from the time the Event equipment is assembled to the time

the Event equipment is disassembled by us. Please note, any loss of or damage to equipment, other than that caused by fair wear and

tear, will be charged for.

PUBLIC LIABILITY INSURANCE

Event Party DJs have full Public Liability Insurance, and our equipment is PAT tested annually. Copies of documentation can be provided

upon request.

INDEMNITY CLAUSE

The Customer agrees to indemnify and hold harmless Event Party DJs, its employees, and agents from and against any claims,

liabilities, damages, losses, or expenses (including reasonable legal fees) arising from or connected to:

a) any breach of this Agreement by the Customer;

b) the actions or behaviour of guests at the event, including but not limited to damage to property or injury to individuals; or

c) failure by the Customer to ensure appropriate licenses, permissions, or safety requirements are met for the event.

RESPONSIBILITY FOR EQUIPMENT

If the Customer requests an early set up, necessitating that equipment be left unattended for any period, the Customer will be liable for

any damage or loss suffered to Event Party DJs' equipment.

Event Party DJs insists that NO DRINKS OR FOOD be placed on our equipment at any time. If damage occurs to equipment,

whether intentionally or accidentally, the Customer will be responsible for the damage and liable to pay for the repair or replacement of

the equipment.

HEAL TH AND SAFETY

The Customer shall ensure that the venue complies with all relevant health and safety regulations and provides a safe working

environment for Event Party DJs' staff. This includes ensuring that emergency exits are unobstructed, the performance area is secure

and stable, and that the venue adheres to any local authority noise or safety restrictions. Event Party DJs reserve the right to refuse to

perform or cease services if the environment is deemed unsafe.

LATE RUNNING

Event Party DJs' staff will be available from the start time in the Booking Agreement (except for Force Majeure). Event Party DJs shall

not be liable to extend the hire time or provide refund due to late running of prior events such as, but not limited to meals, presentations

or speeches. DJ hire will be pre-arranged, and any overtime may be charged at idle hour rates.

IDLE HOURS

Unless arranged when booking, idle hours are charged if you want our services to start later than the set up time. For example, if you

book a DJ to start at 8pm, but require it to be set up by 5pm, this would be charged at 3 idle hours on top of the hire costs. Idle hours

are charged at £25 per hour.

FORCE MAJEURE

Event Party DJs shall not be held liable for failure to perform its obligations under this Agreement due to circumstances beyond its

reasonable control, including but not limited to acts of God, pandemics, government-imposed restrictions, strikes, fire, theft, adverse

weather, power outages, or vehicle breakdowns. In the event of a Force Majeure occurrence, Event Party DJs will use all reasonable

efforts to provide alternative arrangements or staff. If performance becomes impossible, any payments made by the Customer,

excluding non-refundable deposits, will be refunded in full.

DISPUTE RESOLUTION

In the event of a dispute arising under or in connection with this Agreement, the parties shall first attempt to resolve the dispute through

good faith negotiation. If the dispute cannot be resolved within 30 days, the parties agree to submit the matter to mediation before

proceeding with litigation or arbitration. Each party will bear its own costs of mediation, with the cost of the mediator shared equally.

MEDIA

From time to time Event Party DJs' staff may take photographs or short video clips at events. We may use these for promotional media,

for our website or other promotional material. If you do not wish for pictures or video clips to be taken please notify Event Party DJs in

writing in advance of the event.

DATA PROTECTION AND GDPR COMPLIANCE

Event Party DJs shall process and store personal data provided by the Customer in accordance with the General Data Protection

Regulation (GDPR) and any other applicable data protection laws. Personal data will only be used for the purpose of fulfilling the

services outlined in this Agreement and for related communications. The Customer has the right to request access to their personal

data, request corrections, or withdraw consent at any time. Event Party DJs will not share personal data with third parties without the

Customer's prior consent, except where required by law.

TRAVEL

The above agreement covers up to a 30 mile radius of Colwyn Bay. Any further mileage will be charged at £1 per mile.

2) DJ HIRE TERMS

ACCESS TO ELECTRICAL SOCKETS

The Customer must ensure that Event Party DJs has access to two 13 amp 230 volt standard electrical sockets at the DJ working

position. The sockets must be no further than 5 meters from the performance area.

SPACE TO WORK IN SAFETY

The performance area must be at least 4m x 2m, and a minimum ceiling height of 2.4m. The DJ's working position must not obstruct any

emergency exit route, and must allow enough space for the DJ to operate in safety and comfort.

MARQUEE AND OUTSIDE PERFORMANCES

If the event is to be held outdoors or in a marquee, a suitable dry, solid and level area shall be provided for set-up of the equipment. It

shall be the Customer's responsibility to ensure a suitable and stable power supply is provided.

EQUIPMENT FAILURE

Event Party DJs operate with regularly serviced, maintained and good quality sound and lighting equipment. In the rare event of any

equipment failure, an on site repair will be attempted. If there is an irreparable breakdown in Event Party DJs' sound and lighting

equipment, a refund of up to 100% will be given, but this will be the limit of Event Party DJs' liability to the Customer. Event Party DJs or

the DJ shall not be liable for loss of sound or lighting due to power loss caused by the venue or generators supplied by the Customer (or

Customers' Third Party). This also applies to the use of sound limiters.

EXTENSION OF SERVICE + OVERTIME

Unless otherwise agreed, our DJ rates are for up to 5 hours, and are up until midnight. Any extra hours are charged at £75 per hour.

Extension of service must be arranged and paid in full in advance of the event. If the Customer requests additional time on the day of

the event, Event Party DJs will make reasonable efforts to accommodate the request, subject to staff and equipment availability. Any

overtime approved on the day will be charged at £150 per hour and must be paid immediately before the overtime period commences. If

overtime is not prearranged and paid in advance, Event Party DJs reserves the right to decline the request.

MUSIC

We are happy to take a play-list from you, and this can be sent up to two weeks before your event. However, we accept a maximum of

25 songs per play-list.

3) MINI PA HIRE TERMS

Mini PA hire is for the agreed date and times, as set out on the Booking Agreement. Unless otherwise agreed, hire of the mini PA

terminates when the Event Party DJs' Team arrive for the evening party.

The Mini PA system is not for main "disco" use - it is limited to speeches and background music. Playing loud music through it could

cause damage and the Customer will be liable for any such costs.

Upon receipt of the Mini-PA, the Customer shall sign a form to accept responsibility for the hire - a £50, REFUNDABLE deposit is

required. The Customer is responsible for any loss or damage to the goods, from time of delivery at the venue until they are collected by

Event Party DJs' employees or until they are delivered back to our premises. Deliveries left at premises are left at the Customer's own

risk.

Customers should ensure that they or their representatives are at the delivery address or, that hotel staff are aware we will be present on

the day for set up of the Mini PA.

4) UPLIGHTERS HIRE TERMS

Uplighter hire is for the agreed date and times, as set out on the Booking Agreement. Upon receipt of the Uplighters, the Customer shall

sign a form to accept responsibility for the hire - a £50 cash, refundable deposit is also required. The Customer is responsible for any

loss or damage to the goods, from time of delivery at the venue until they are collected by Event Party DJs'; employees or until they are

delivered back to our premises. Deliveries left at premises are left at the Customer's own risk.

Customers should ensure that venue, marquee or hotel staff are aware we will be present on the day for set up of the Uplighters.

CUSTOMER ACKNOWLEDGEMENT

By signing this Agreement, the Customer confirms they have read, understood, and agreed to these terms and conditions. The

Customer also acknowledges that any changes to this Agreement must be made in writing and agreed upon by both parties.